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There are many solutions for Virtual Events. However, the basic building blocks are all the same.

 

The 2 most important pieces are choosing the right Platform, Style and Production Management.

HOW TO

PRODUCE A

VIRTUAL EVENT

STEP 1

Evaluate YOUR

MEETING Goals

• What does the event need to achieve?

• What is the size of the audience?

• Will the audience interact?

• How many presenters will you have?

• Where will presenters be located?

• What is the format of your content?

• Do you need a webcast location?

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STEP 2

Choose the RIGHT STYLE and Platform

• All-Live Webcast
• Webcast + Virtual
• All-Virtual
• Custom Webcast Platform
• Out-of-the-Box Platform
• Hybrid Custom + Out-of-the-Box
• Registration App Integration

STEP 3

BUILD YOUR SCHEDULE AND CONTENT

Develop Agenda for All Time Zones

• Schedule the Dates and Times

Coordinate with the Various Locations

Organize, Build and Format Your Content

Brand the Event

Produce Support Media. Video, Animation, Theme Logos

Assign Breakouts

Polling Management

Audience Engagement Options

WHAT ARE THE ELEMENTS

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STEP 4

PREPARE YOUR PARTICIPANTS

Promote Your Event

• Distribute Best-Practices

• Users Guide

Schedule a Best-Practices Tutorial

Schedule a Rehearsal

STEP 5

EXECUTE THE EVENT

Your Production Team Will:

• Management Content and Switching

• Assign Slide Remote Control

• Play back Video

• Manage Screen Share

• Manage Screen View

• Deploy Polling

• Deploy Breakouts

• Monitor Audio

• Mute/Unmute Participants

• Manage Video Webcams

• Manage Chat

• Record Sessions

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STEP 6

POST EVENT

• Analytics Reports

• Content Archive Management

Post-event Polling

© 2020  - Carleson Production Group. - All rights reserved